How to Use GETPIVOTDATA in Excel

If you’re looking to extract data from a pivot table in Excel, the GETPIVOTDATA function is an essential tool to use. It allows you to easily retrieve data based on specific criteria, such as the name of a product or the month of a sale. GETPIVOTDATA can save you time and improve the accuracy of your reports, making it a valuable addition to your Excel toolbox.

Introduction

If you’re working with large data sets and need to extract specific information from your pivot table in Excel, the GETPIVOTDATA function can come in handy. GETPIVOTDATA can retrieve data from a pivot table by searching for specific criteria that you define. In this post, we’ll walk you through the steps on how to use the GETPIVOTDATA function in Excel.

Step 1: Create a Pivot Table

Before we can use the GETPIVOTDATA function, we first need to create a pivot table. To do this, select the data you want to summarize, and go to the “Insert” tab in the ribbon. From there, select “PivotTable” and choose where you want to place the pivot table.

Step 2: Insert a GETPIVOTDATA function

To insert a GETPIVOTDATA function, click on any cell in your pivot table. Start typing the GETPIVOTDATA formula into the formula bar. The function will automatically generate as you begin to type it. Alternatively, you can also use the formula builder to help you create the GETPIVOTDATA function.

Step 3: Define Your Criteria

Now that you have inserted the GETPIVOTDATA function, it’s time to define the criteria that will be used to retrieve the data you need. This can include the value, row label, column label, and page field. You can either manually enter your criteria, or reference cells in your worksheet that contain the criteria you want to use.

Step 4: Copy and Paste

After defining your criteria, use the copy and paste function to fill in the rest of your GETPIVOTDATA table. This will automatically populate the table with the corresponding data that matches your criteria.

Step 5: Edit Your Formula

If you need to make any changes to your GETPIVOTDATA formula, simply click on the cell that contains the formula and edit the criteria you defined. The table will update automatically to show you the new results.

Now that you know how to use the GETPIVOTDATA function in Excel, you can easily retrieve data from your pivot table and save yourself time and effort. By defining criteria, copying and pasting the results, and editing your formula, you can quickly and accurately find the data you need.

Tips for Using GETPIVOTDATA

Here are some additional tips to keep in mind when using GETPIVOTDATA in Excel:

• Use absolute cell references in your formula to prevent any errors from appearing.
• When referencing a non-numeric field, such as a date or text, make sure to put the criteria in quotation marks.
• Use the Autosum feature to quickly create GETPIVOTDATA formulas for summing fields in your pivot table.
• Pay close attention to the syntax of the GETPIVOTDATA function to ensure that you are using it correctly.

Benefits of Using GETPIVOTDATA

The GETPIVOTDATA function has a range of benefits to offer, including:

• Increased accuracy: With GETPIVOTDATA, you can be sure that you are retrieving the exact data you need, without any errors or discrepancies.
• Faster reporting: By automating the process of data extraction from a pivot table, you can save time and streamline your reporting process.
• Better data insights: By being able to easily retrieve specific data points from your pivot table, you can gain deeper insights into your data and make more informed decisions.

GETPIVOTDATA is an essential tool for anyone working with pivot tables in Excel. By defining criteria, copying and pasting the results, and editing your formula, you can quickly and accurately find the data you need. By applying these tips and benefits of GETPIVOTDATA, you can improve the accuracy and efficiency of your data reporting process.

FAQs

Here are some common questions people may have about using the GETPIVOTDATA function in Excel:

What is GETPIVOTDATA in Excel?

GETPIVOTDATA is a built-in Excel function that allows you to retrieve data from a pivot table based on specific criteria, such as a product name or a date range.

Why would I use GETPIVOTDATA?

GETPIVOTDATA can save you time and improve the accuracy of your data reporting process by allowing you to quickly extract specific data points from your pivot table.

How do I insert a GETPIVOTDATA function in Excel?

To insert a GETPIVOTDATA function, click on any cell in your pivot table, start typing the GETPIVOTDATA formula into the formula bar, and define your criteria.

Can I reference cells in my worksheet when defining my criteria?

Yes, when defining your criteria, you can either manually enter your criteria or reference cells in your worksheet that contain the criteria you want to use.

What are some tips for using GETPIVOTDATA?

Some tips for using GETPIVOTDATA include using absolute cell references, putting non-numeric criteria in quotation marks, and paying close attention to syntax.