Welcome to this tutorial on How to Find Frequency in Excel. Frequency is an essential statistical measure that requires counting the number of times a value appears in a range of cells in Excel. This important measure is quite useful in statistical analysis, and Excel provides several ways to compute frequency on a given data set. Depending on your needs or the nature of the data set, you can calculate frequency using builtin Excel functions or create Excel formulas to get the required results. In this blog post, we will show you several ways to find frequency in Excel using different methods.
What is Frequency in Excel?
Frequency is a statistical measure that calculates the number of times a given value appears in a range of cells. This measure is useful in data analysis to determine the distribution of values in a data set. For instance, you can quickly determine how many times a specific value occurs in a range of data, and you can evaluate the skewness of your data set.
Using the ‘FREQUENCY’ Function in Excel
Excel has a builtin function called ‘FREQUENCY’ that you can use to calculate frequency on a given data set. This function takes two arguments: an array of values to count and an array of bins that specifies the intervals to test.
Step 1: Prepare Your Data
Before applying the ‘FREQUENCY’ function, you need to organize your data into columns and rows. Ensure that the data set is in ascending order for best results. For example, suppose you have a list of values ranging from 1 to 10, and you want to calculate the frequency of values that fall within specific ranges. In that case, you can create a table with two columns: one for the values you want to count and another for predefined bins.
Step 2: Enter the Formula
Once you have prepared your data, you can apply the following formula in another column: =FREQUENCY('Data array', 'Bins array')
. Replace ‘Data array’ with the location of your data set and ‘Bins array’ with the location of the bins you created in step 1.
Step 3: Press Enter and Observe Results
After entering the formula, press ‘enter,’ and Excel will return an array of values showing the frequency of values that fall within the specified ranges.
Using PivotTables to Calculate Frequency in Excel
You can also use PivotTables to calculate frequency in Excel. This method is convenient when working with large data sets that are difficult to manage. PivotTables allow you to quickly summarize data in different ways, including frequency.
Step 1: Select Your Data
Choose the data you want to summarize using PivotTables, and organize it into columns and rows. Ensure that the data is in ascending order.
Step 2: Insert the PivotTable
Click on the ‘Insert’ tab, then select ‘PivotTable’ in the ‘Tables’ group. Choose the location where you want to create the PivotTable.
Step 3: Customize Your PivotTable
Drag and drop the data you want to summarize into the ‘Rows’ box, and drag and drop the same data into the ‘Values’ box. Ensure that the values are set to ‘Count’ instead of ‘Sum.’
Step 4: Observe the Results
After customizing your PivotTable, Excel will create a summary table showing the frequency of the values in your data set.
Congratulations! You now know how to find frequency in Excel using different methods. Whether you choose to use the ‘FREQUENCY’ function or create PivotTables, the process is straightforward and yields fast results. Remember to organize your data set before applying any of the methods discussed in this tutorial for best results. Now go forth and explore the different ways to find frequency in Excel, and impress your bosses and colleagues with your Excel skills.
The Importance of Frequency in Excel
Frequency is an integral part of data analysis in Excel. It provides valuable information about the distribution of values in a data set and helps you make informed decisions. For example, you can use frequency to:
 Determine the number of times a particular value occurs in a data set.
 Analyze the frequency of sales or revenue in a particular period.
 Develop a histogram for visualizing the distribution of values.
Using Formulas to Calculate Frequency in Excel
Excel allows you to create your own formulas to calculate frequency in a data set. The process involves utilizing several Excel functions such as COUNTIF, SUMIF, and IF statements. Here’s how to do it:
Step 1: Prepare Your Data
The first step is to organize your data into columns and rows. Ensure that the data is in ascending order.
Step 2: Define the Bins
After organizing your data, create bins by defining the intervals for testing. You can do this manually or use the ‘MIN’ and ‘MAX’ functions to determine the minimum and maximum values in your data set. Once you have created the bins, enter them into separate columns.
Step 3: Enter the Formula
After defining the bins, you can now create a formula to calculate frequency. Here is an example of a formula: =SUM((Values>=Bin1)*(Values<=Bin2))
. Replace 'Values' with the location of your data set, and 'Bin1' and 'Bin2' with the first and second bins you defined in step 2.
Step 4: Repeat the Process for Other Bins
After entering the formula, copy and paste it to the other cells to calculate the frequency for the remaining bins.
Using AddIns to Calculate Frequency in Excel
You can use Excel addins such as the 'Data Analysis' addin or the 'Analysis ToolPak' to calculate frequency. These addins come with prebuilt functions that perform various statistical analyses on data sets, including frequency calculations.
Step 1: Install the AddIns
If you haven't installed the addins, click on the 'File' tab, select 'Options,' then choose 'Addins.' Next, click on the 'Go' button next to 'Manage Excel Addins' and select the 'Analysis ToolPak' or 'Data Analysis' addin.
Step 2: Prepare Your Data
The next step is to organize your data into columns and rows and ensure that it's in ascending order.
Step 3: Launch the Addin
Click on the 'Data' tab, then select 'Data Analysis' in the 'Analysis' group or 'Analysis ToolPak' in the 'Analysis' group. This will launch the addin, allowing you to select the frequency function.
Step 4: Define the Input Ranges and Bins
Enter the input ranges, including the data set and the bins, then select the output range where you want to see your results. Click OK to run the analysis.
Final Thoughts
Finding frequency in Excel is a valuable tool for data analysis. Depending on the nature of your data, you can use builtin Excel functions, create formulas, or use addins to calculate frequency. By following these methods, you’ll quickly and easily calculate frequency in Excel, making informed decisions with your data.
FAQs About Finding Frequency in Excel
Here are some frequently asked questions related to finding frequency in Excel:
What is the difference between COUNTIF and FREQUENCY functions in Excel?
COUNTIF is an Excel function that counts the number of cells that meet a specific criterion in a range of cells. On the other hand, FREQUENCY is a function that calculates the frequency distribution of values in a data set. While both functions involve counting, they serve different purposes in data analysis.
How do I create bins in Excel for calculating frequency?
You can create bins in Excel by defining the intervals for testing. For example, if you want to calculate the frequency of values between 1 and 10, you can create bins with intervals 12, 34, 56, 78, and 910. You can also use the 'MIN' and 'MAX' functions to determine the minimum and maximum values in your data set.
What is the difference between PivotTables and builtin Excel functions for frequency calculation?
While PivotTables and builtin Excel functions like 'FREQUENCY' can calculate frequency, they differ in terms of their functions. Builtin Excel functions calculate the frequency of values in specific intervals, while PivotTables allow you to summarize data in different ways, including frequency.
Can I use the 'SUMIF' function to calculate frequency in Excel?
Yes, you can use the 'SUMIF' function to calculate frequency in Excel. The function calculates the sum of values that meet a specific criterion in a range of cells.
How do I create a histogram in Excel using frequency data?
To create a histogram in Excel, you need to create a frequency distribution first. Once you have calculated the frequency of values in a data set, you can use the 'Insert Chart' function in Excel to create a histogram. Select the chart type as 'Histogram' and provide the data range and frequency range to generate the chart.
Featured Companies

Learn PowerPoint
Explore the world of Microsoft PowerPoint with LearnPowerpoint.io, where we provide tailored tutorials and valuable tips to transform your presentation skills and clarify PowerPoint for enthusiasts and professionals alike.

Learn Word
Your ultimate guide to mastering Microsoft Word! Dive into our extensive collection of tutorials and tips designed to make Word simple and effective for users of all skill levels.

Resultris Marketing
Boost your brand's online presence with Resultris Content Marketing Subscriptions. Enjoy highquality, ondemand content marketing services to grow your business.
Trending
Other Categories
 Basic Excel Operations
 Excel Addins
 Excel and Other Software
 Excel Basics and General Knowledge
 Excel Cell References and Ranges
 Excel Charts and Graphs
 Excel Data Analysis
 Excel Data Manipulation and Transformation
 Excel Data Validation and Conditional Formatting
 Excel Date and Time Functions
 Excel Errors
 Excel File Management
 Excel Formatting and Visual Adjustments
 Excel Formulas and Functions
 Excel Integration and Conversion
 Excel Linking and Merging
 Excel Macros and VBA
 Excel Printing
 Excel Settings
 Excel Tips and Shortcuts
 Excel Training
 Excel Versions
 Form Controls and User Interaction
 How To
 Pivot Tables
 Working with Text