How to Convert Number to Text in Excel

As an expert in Microsoft Excel, I know that one of the most common tasks that users encounter is converting numbers to text. Excel is a versatile tool that can help you handle numerical information and perform complex calculations, but sometimes you need to present your data in a more readable format. Converting numbers to text can be quite useful when you want to show values as words or spell out amounts in invoices, receipts, or any other documents. In this blog post, I’ll show you how to quickly and easily convert numbers to text in Excel, so that you can save time and make your data more accessible.

Why Convert Numbers to Text in Excel?

Before we dive into the process of converting numbers to text in Excel, let’s understand why it’s essential. There are many reasons why you may need to convert numbers to text. One of the most common is when you’re working on a project that requires you to present data in a more human-readable format. It can also come in handy when you’re dealing with currency, as spelling out amounts can make it easier for your client to understand. Whatever your reason, the good news is that converting numbers to text in Excel is quick and easy.

How to Convert Single Numbers to Text

When you need to convert a single number to text, you can use the Excel formula “=TEXT(value,format_text)”. Here’s how you can do it:

Step 1: Type the Number

Type the number you want to convert to text in a cell.

Step 2: Input the Formula

Type the following formula into another cell: =TEXT(A1,”spelled-out”). Replace “A1” with the cell containing the number that you want to convert, and “spelled-out” with the format you want. For instance, you could use “0” for a whole number, and “#,##0.00” for a number with decimal places.

Step 3: Press Enter

Press Enter, and you’ll get the spelled-out version of the number you typed in step 1.

How to Convert Multiple Numbers to Text

When you need to convert multiple numbers to text, you can use Excel’s CONCATENATE function. Here’s how:

Step 1: Type the Numbers

Type the numbers in a column or row.

Step 2: Create a New Column

Create a new column next to the column of numbers. This is where you’ll input the formula to convert the numbers to text.

Step 3: Input the Formula

Type the following CONCATENATE formula into the first cell of the new column: =CONCATENATE(TEXT(A1,”spelled-out”), “, “). Replace “A1” with the cell containing the number you want to convert, and “spelled-out” with the format you want. In this example, we’re adding a comma and a space after each number.

Step 4: Drag the Formula

Drag the formula down the rest of the cells in the new column. Each cell will convert the corresponding number to text.

Final Thoughts

Converting numbers to text in Excel is a simple process that can make your data more readable and accessible. You can use the “TEXT” formula to convert single numbers or the “CONCATENATE” function to convert multiple numbers. Remember to use the appropriate formats and symbols to get the desired results. With these tips, you can make your Excel spreadsheets more informative and user-friendly.

Using Custom Formats for Number to Text Conversion

Excel allows for a lot of customization when it comes to converting numbers to text. For instance, you could use the custom format “0.00” to show a number with two decimal places or “###-###-####” for a phone number.

To use custom formats,

Step 1: Type the Number

Enter the number in a cell as you would typically do.

Step 2: Select ‘Custom’ Category

Select the cell and press CTRL+1, which will open the ‘Format Cells’ dialog box. From here, select the ‘Custom’ category option.

Step 3: Input Custom Number Format

Enter your custom number format in the ‘Type’ field. Click ‘OK,’ and instantly your number should be converted to text in the customized format you created.

Using Macros to Convert Numbers to Text

If you find yourself always converting numbers to text, you can use VBA Macros to automate the process. Macros will save you time and help ensure consistency. Here’s how to create a simple macro for converting multiple numbers to text:

Step 1: Open the VBA Editor

Press ALT+F11 to open the Visual Basic Editor.

Step 2: Create a New Macro

Go to ‘Insert’ -> ‘Module,’ and create a new macro.

Step 3: Input Macro Code

Enter the following code in your Macro:

Sub ConvertNumbersToText() For Each c In Selection.Cells If IsNumeric(c.Value) Then c.Value = CStr(c.Value) End If Next c End Sub

Step 4: Run Macro

Select the numbers you want to convert to text, then run the macro.

Final Thoughts

‘Converting numbers to text in Excel’ might sound intimidating, but it is one of the easiest things to do in Microsoft Excel. Excel offers multiple ways to convert numbers to text, and it depends on what kind of task you are working on. Choose the method that does the job efficiently, depending on your requirement. I hope this blog post has proved useful in understanding how to convert number to text in Excel.

FAQ

Here are answers to some of the most common questions related to converting numbers to text in Excel.

Can I convert negative numbers to text in Excel?

Yes, you can convert negative numbers to text in Excel the same way as positive numbers. Use the “TEXT” formula or the “CONCATENATE” function, depending on your requirements. Just be sure to include the negative sign ( – ) in your format code.

How can I spell out currency amounts in Excel?

You can easily spell out currency values in Excel by using a custom number format. For instance, the format code “$#,##0.00 dollars” will convert “1234.56” to “One Thousand Two Hundred Thirty-Four dollars and Fifty-Six cents”.

What if I want to convert a range of numbers to text?

If you want to convert a range of numbers to text, you can use the “CONCATENATE” function and “TEXTJOIN” formula to merge the values into a single string. Alternatively, you can use a macro, as shown in the post.

Can I convert numbers to text without using formulas or macros?

You cannot convert numbers to text in Excel without using formulas or macros. However, it is possible to copy and paste numbers as text. Select the cells that contain the numbers, press CTRL+C, go to where you want to paste, right-click, and select the ‘123’ icon under Paste Options.

How can I convert numbers to text in Google Sheets?

The process of converting numbers to text in Google Sheets is almost identical to Excel. You can use the “TEXT” formula or the “CONCATENATE” function, depending on your requirements. The formulas and steps are the same for both applications.