How to Insert Watermark in Excel

If you frequently create and print documents in Microsoft Excel, you might want to add a watermarked look and feel to your Excel spreadsheets. Watermarks are graphical images or text that appear as a faded background behind your Excel data. Watermark Excel sheets can help you prevent unauthorized copying of your Excel spreadsheets. In this blog post, we will guide you through the steps to insert watermarks in Excel quickly and easily.

Step 1. Select the Excel sheet you want to add a watermark

The first step to add a watermark to an Excel sheet is to select the sheet where you want to add the watermark. Click on the sheet tab at the bottom of the Excel window to select the sheet.

Step 2. Insert the Watermark

To insert the watermark, click on the ‘Page Layout’ tab in the Excel ribbon, then select ‘Watermark’ under the ‘Page Background’ section.

Select a Preset Watermark

You can choose from a selection of preset watermarks that come with Excel or customize your watermark by selecting ‘Custom Watermark.’ After selecting ‘Custom Watermark,’ select whether you want a picture or text watermark. If you choose a picture watermark, select a picture and customize the scale and alignment. If you choose a text watermark, type the text, select the font, size, color, and orientation of the watermark.

Customize Your Watermark

You can also add a watermark with a custom image or text, such as your logo or company name. Select ‘Custom Watermark’ and select ‘Picture Watermark’ or ‘Text Watermark,’ depending on your preference. For a picture watermark, browse and select the image, then adjust the settings for scaling, washout, and alignment. For a text watermark, enter the text in the “Text” field, then select the font, size, color, layout, and orientation.

Step 3. Adjust the Watermark Position and Size

Once you insert the watermark, you can adjust the position and size to fit your Excel sheet. Double-click on the watermark to open the ‘Format Picture’ or ‘Format Shape’ dialog box. In the dialog box, you can resize, position, and rotate the watermark to fit your needs.

Step 4. Save the Excel Sheet with the Watermark

After inserting and formatting the watermark, save the Excel sheet. When you print the sheet, the watermark will appear in the background of the printed document.

By following these simple steps, you can easily insert and customize watermarks in Excel sheets. Watermarks are an excellent way to protect your work and add a professional touch to your printed documents.

Useful Tips when Inserting a Watermark in Excel

Here are some tips to consider when inserting a watermark in Excel:

Use High Contrast Colors

When choosing a watermark color, choose one that has a high contrast to the background color of the Excel sheet. This will ensure that the watermark is noticeable but not too distracting.

Use a Light-Washed Out Watermark

When inserting a watermark, it’s important to ensure that the content of the sheet is still easily readable. To achieve this, use a light-washed out watermark that doesn’t overpower the sheet’s contents.

Use a Watermark that Suggests Confidentiality

If you’re using Excel to create confidential documents that you don’t want people to share, consider using a watermark that suggests confidentiality, such as “confidential” or “do not copy.”

Why use Watermarks in Excel?

Watermarks are an excellent way to add a professional touch to your printed Excel sheets. They can help you protect your intellectual property, prevent unauthorized copying of your document, and communicate the purpose of the document more effectively.

Adding a watermark is a simple but effective way to add a layer of protection to your Excel sheets. By following the steps outlined in this article, you can add a watermark quickly and easily. Use high contrast colors, light-washed out watermarks, and a watermark that suggests confidentiality to make your watermark stand out. Protect your intellectual property, and add a professional touch to your Excel spreadsheets with a simple watermark.

FAQs

Here are some frequently asked questions related to inserting watermarks in Excel:

Can I add a custom watermark to Excel?

Yes, you can easily add a custom watermark to an Excel sheet by selecting the ‘Custom Watermark’ option under ‘Watermark’ within the ‘Page Layout’ tab of the Excel ribbon. You can then select a picture or text watermark and customize it according to your preferences.

Can I adjust the opacity of a watermark in Excel?

Yes, you can adjust the opacity of a watermark in Excel by adjusting the ‘Washout’ or ‘Transparency’ settings in the ‘Format Picture’ or ‘Format Shape’ dialog box.

Can I remove a watermark from an Excel sheet?

Yes, you can easily remove a watermark from an Excel sheet by selecting the sheet, clicking on the ‘Page Layout’ tab in the Excel ribbon, selecting ‘Watermark,’ then clicking on the ‘Remove Watermark’ option.

Can I add a watermark to multiple sheets at once in Excel?

Yes, you can easily add a watermark to multiple sheets at once in Excel by selecting all the sheets you want to apply the watermark to, clicking on the ‘Page Layout’ tab in the Excel ribbon, selecting ‘Watermark,’ then selecting the watermark you want to apply.

Can I add different watermarks to different sheets in Excel?

Yes, you can add different watermarks to different sheets in Excel by selecting each sheet individually and applying the watermark of your choice. You can also group sheets and apply the same watermark to all sheets in the group.