How to Add Print Titles in Excel

Are you looking for a quick and easy way to add print titles to your Excel spreadsheets? Look no further, as we’ll walk you through the steps needed to customize your headers and footers when printing your Excel documents. Adding print titles can ensure that your printed sheets look polished and professional, complete with page numbers, dates, and other important information. Read on for a step-by-step guide on how to add print titles in Excel.

Step 1: Open Your Spreadsheet

The first step to adding print titles in Excel is to open your spreadsheet. Once your document is open, click on the “Page Layout” tab located at the top of the Excel window.

Step 2: Choose “Print Titles”

Within the “Page Layout” tab, locate the “Page Setup” group. Click on the “Print Titles” option to open the print titles dialog box.

Step 3: Customize Your Headers and Footers

Once the print titles dialog box is open, choose the “Header/Footer” tab. Within this section, you can customize your headers and footers as needed. You can add page numbers, dates, titles, or any other information you’d like to include.

Step 4: Choose Your Print Area

After you’ve customized your headers and footers, choose the “Sheet” tab within the print titles dialog box. Here, you can select the rows and columns you’d like to repeat across each printed page. This is particularly useful if your spreadsheet has a large number of rows or columns.

Step 5: Click “OK” to Save Your Changes

Once you’ve customized your headers and footers and selected your print area, click “OK” to save your changes. You can now preview your document by selecting “Print Preview” from the “Page Setup” group.

Tips for Customizing Your Print Titles:

• Use the “&[Page]” code to add page numbers to your headers or footers.
• Use the “&[Date]” code to add the current date
• Use the “&[Time]” code to add the current time
• Try using a combination of text and codes to create a more customized header or footer

Other Useful Excel Printing Tips

Now that you’ve learned how to add print titles to your Excel spreadsheets, here are a few other tips to help ensure that your printed documents look polished and professional:

Adjust Your Margins and Orientation

Adjusting your margins and orientation can help ensure that your spreadsheet fits correctly on each printed page. You can find these options within the “Page Setup” group on the “Page Layout” tab.

Preview Your Document Before Printing

Previewing your document before printing can help you identify any formatting issues that may impact the final printed version of your spreadsheet. You can access the “Print Preview” feature within the “Page Setup” group on the “Page Layout” tab.

Choose Your Print Quality

Choosing your print quality can make a significant difference in the final appearance of your printed document. You can find the print quality options within the settings of your printer dialogue box.

Save Your Printer Settings

If you frequently print Excel documents with a specific orientation, margin, or print area, it can save time to save your printer settings as a template. This will allow you to quickly access your preferred printing options without having to manually adjust them each time you print.

Final Thoughts

Adding print titles to your Excel spreadsheets is a quick and simple way to help ensure that your printed documents look polished and professional. With just a few clicks, you can customize your headers and footers, select your preferred print area, and preview your document before printing. By following the tips outlined in this article, you can print your Excel documents with confidence, knowing that they will look their best.

Frequently Asked Questions

Here are some common questions that people ask when it comes to adding print titles in Excel:

Can I add different headers and footers on each page?

Yes, you can add different headers and footers on each page by clicking on the “Different Odd & Even Pages” and “Different First Page” checkboxes within the “Header/Footer” tab of the print titles dialog box.

What if my headers or footers are too long for the page?

If your headers or footers are too long for the page, you can adjust the font size or remove unnecessary information. Another option is to adjust your margins or orientation to allow for more space.

Can I print only a specific area of my spreadsheet?

Yes, you can select a specific area of your spreadsheet to print by highlighting the desired cells or range of cells, and then selecting “Print Area” from the “Page Layout” tab.

How do I change the order of my headers or footers?

To change the order of your headers or footers, click on the “Custom Header” or “Custom Footer” button within the “Header/Footer” tab of the print titles dialog box. You can then adjust the order by adding or deleting codes as needed.

What do I do if I want to remove print titles from my spreadsheet?

If you no longer need to use print titles in your Excel spreadsheet, you can remove them by opening the print titles dialog box and selecting “None” within the “Rows to repeat at top” or “Columns to repeat at left” fields.