How to Add Page Numbers in Excel

Adding page numbers in Microsoft Excel is a simple process that can help you to keep your workbook more organized and professional. With page numbers, it becomes easy to find your way around a large workbook and reference specific pages when discussing it with colleagues or clients. In this article, we will guide you through the steps that you can follow to add page numbers in your Excel worksheet.

Step 1: Open the Excel Worksheet

The first step in adding page numbers to an Excel worksheet is to open the workbook that you want to add the page numbers to. Make sure that you have the page margins set correctly and that the workbook contains the pages that you want to add numbers to.

Step 2: Insert the Header or Footer

Once you have opened your worksheet, click on the “Insert” tab in the toolbar. Then, click on the “Header & Footer” option. Once you have done this, you will see a new page on your worksheet consisting of three sections – left, center, and right. These are the sections where you can add page numbers and other details to the header or footer.

Step 3: Add the Page Numbers

Now that you have inserted the header or footer, it’s time to add the page numbers. Click on the section where you want to add the page number (left, center, or right) and then click on the “Page Number” option in the “Header & Footer Elements” section of the toolbar. This will add the page number to your worksheet.

Step 4: Customize the Page Number Format

If you want to change the format of the page number, click on the “Page Number” option again, then select “Format Page Numbers”. From there, you can change the number format to your liking and also choose where to start the numbering.

Step 5: Save the Changes

Once you have added and customized your page numbers to your satisfaction, click on the “Close Header and Footer” button to save your changes. Your Excel worksheet will now display the page numbers that you have added.

Tips:

• If you have multiple worksheets in your workbook that you want to add page numbers to, make sure that you add the page numbers to each worksheet individually.
• You can also add text or other elements to your header or footer in addition to page numbers.

How to Add Page Numbers to Only Some Sheets in Excel

If you have a workbook that contains multiple sheets but only want to include page numbers on certain sheets, you can do this by following the steps outlined above and excluding sheets that you do not want to include page numbers in. To do this, simply select the sheet(s) that you do not want to include page numbers on, go to Page Layout > Print Titles, and click on the “Sheet” tab. From there, uncheck the box next to “Rows to repeat at top” and “Columns to repeat at left”. This will exclude those sheets from displaying page numbers.

How to Remove Page Numbers in Excel

If you want to remove page numbers from your Excel worksheet, simply repeat the steps mentioned above to open the header or footer and click on the section where the page number is located. Then press the delete key on your keyboard to remove the page number, or click on “Page Number” in the “Header & Footer Elements” section of the toolbar and select “Remove Page Numbers”.

Use Page Numbers for Printing and Navigation

Adding page numbers to an Excel worksheet is particularly helpful when you want to print out a hard copy of your workbook. Page numbers make it easy to maintain the correct order of pages and help you to keep track of which page goes where. Additionally, page numbers make it easy to navigate through a large workbook and locate specific sheets quickly.

Adding page numbers to an Excel workbook is a valuable feature that can keep you organized, professional, and prepared for your work. Whether you are distributing your workbook to colleagues or simply keeping it organized for your own use, page numbers are a useful tool that you can easily add and customize to your liking. With the steps outlined above, you’ll be able to add page numbers to your Excel worksheet in no time.

Page Numbers in Excel – FAQs

Here are some of the frequently asked questions related to adding page numbers in Excel:

Can I add page numbers to specific cells in Excel?

No, you cannot add page numbers to specific cells in Excel. However, you can add page numbers to the header or footer section of a worksheet.

Can I add page numbers to a single worksheet in Excel?

Yes, you can add page numbers to a single worksheet in Excel. Simply insert a header or footer and add the page numbers to the section of your choice.

What if I have multiple worksheets in my workbook – can I add page numbers to all of them?

Yes, you can add page numbers to all worksheets in a workbook by following the steps outlined above. However, you will need to insert the header or footer and customize the page numbers for each worksheet individually.

How do I change the font or size of the page numbers in Excel?

To change the font or size of the page numbers in Excel, simply select the section where the page number is located and click on the “font” or “size” option in the “Header & Footer Elements” section of the toolbar. From there, choose the font or size that you want to use and the changes will be applied automatically.

Can I add different page numbers to different sections of a worksheet?

Yes, you can add different page numbers to different sections of a worksheet. Simply insert the header or footer and customize the page numbers for each section accordingly.