How to Print Selected Cells in Excel

If you’re looking for a way to print only selected cells in Excel, you’re in the right place. Printing a large Excel worksheet can be overwhelming and inefficient, especially when you only need to print certain cells or a particular section of a worksheet. Fortunately, Microsoft Excel offers several options to help you print selected cells quickly and easily. In this blog post, we’ll explore these options and show you how to print selected cells in Excel with just a few clicks.

Selecting the Cells You Want to Print

The first step in printing selected cells in Excel is to highlight the cells you want to print. To do this, click and drag your mouse over the cells you want to select. You can also hold down the Ctrl key and click on each individual cell you want to select.

Preview Your Selection

Before printing your selection, it’s a good idea to preview what you’re going to print. This can help you avoid wasting paper and ink, and make sure that the printout looks the way you want it to. To preview your selection, click on the File tab, then click Print. Look for the section that says “Print Preview” and make sure that the cells you want to print are selected and look the way you want them to.

Print Selected Cells

When you’re ready to print your selection, click the File tab again and select Print. In the Print settings section, under “Settings,” you’ll see a list of options. Select “Print Selection” and click Print. Your selected cells will now print on a new sheet of paper.

Printing a Range of Cells

If the cells you want to print are located in a range (such as A1:C5), you can select the entire range and follow the same steps above to print just the range of cells you need.

Printing Multiple Selections

If you need to print multiple selections of cells on the same sheet of paper, you can do so by holding down the Ctrl key and selecting each group of cells you want to print. Once you have all of your selections, follow the same steps above to print just the cells you need.

Printing Hidden Rows or Columns

Sometimes you may have hidden rows or columns that you need to print. To do this, simply unhide the rows or columns and print as usual. Don’t forget to re-hide the rows or columns after you’ve printed! To unhide a row or column, right-click on the row or column heading and select “Unhide.”

Now You Know How to Print Selected Cells in Excel!

As you can see, printing selected cells in Excel is a straightforward process that doesn’t require a lot of fuss. With these simple steps, you can easily print just the cells you need and avoid wasting paper and ink. Whether you’re working on a large or small worksheet, knowing how to print selected cells can save you time and help you stay organized.

Printing Larger Worksheets Efficiently

If you’re working with a large worksheet and need to print only a small portion of it, you can save time and ink by adjusting the print settings. One option is to set the print area to only the cells you want to print. To do this, simply select the cells you want to print, click on the Page Layout tab, then click “Print Area” and select “Set Print Area”. This will ensure that only the selected cells are printed, regardless of how large the worksheet is.

Printing Formulas Instead of Values

If you’re working with a worksheet that contains formulas and you want to print those formulas, not just the values they produce, you can adjust your print settings to do so. To print formulas instead of values, click on the Page Layout tab, then click “Print Titles” and “Sheet Options”. In the resulting dialog box, select “Formulas” under “Print” and click OK. Now when you print your worksheet, the formulas will be printed instead of the values they produce.

Printing Selected Cells Across Multiple Sheets

If you have a worksheet that spans multiple sheets and you need to print only a portion of it, you can use the “Page Setup” dialog box to select multiple sheets and set the print area for each one. To do this, click on the Page Layout tab, then click “Print Titles” and “Page Setup”. In the resulting dialog box, select the sheets you want to print from the “Sheets” dropdown menu, then select the cells you want to print from each sheet, and click OK. When you print your worksheet, only the selected cells from each sheet will be printed.

Final Thoughts

Printing selected cells in Excel is a useful skill that can save you time and paper. Whether you’re printing a small portion of a large worksheet or formulas instead of values, knowing how to print only the cells you need can help you stay organized and efficient. With these tips and tricks, you’re well on your way to becoming an Excel printing pro!

Frequently Asked Questions

Here are some common questions people ask when trying to print selected cells in Excel:

Can I print only certain rows or columns within a selected range of cells?

Yes, you can by selecting the range of cells you want to print and then adjusting the print area to include only the rows or columns you want. To do this, click on the Page Layout tab, then click “Print Area” and “Set Print Area”. Then, select the rows or columns you want to print and click “Print”.

Can I print selected cells from different worksheets?

Yes, you can. Select the cells you want to print from each worksheet, then click on the Page Layout tab, then click “Print Titles” and “Page Setup”. In the resulting dialog box, select the sheets you want to print from the “Sheets” dropdown menu and select the cells you want to print from each sheet. Click OK and then print the entire workbook.

How do I make sure that the printout looks the way I want it to?

You can preview your selection by clicking on the File tab and then selecting Print. Look for the section that says “Print Preview” and make sure that the cells you want to print are selected and look the way you want them to. You can also adjust the print settings, such as margins and scaling, to ensure the printout looks just right.

Can I print the formulas instead of the values of selected cells?

Yes, you can. Click on the Page Layout tab, then click “Print Titles” and “Sheet Options”. In the resulting dialog box, select “Formulas” under “Print” and click OK. Now when you print your worksheet, the formulas will be printed instead of the values they produce.

What should I do if the cells I want to print are hidden?

If the cells you want to print are located in hidden rows or columns, you can unhide them by right-clicking on the row or column heading and selecting “Unhide”. Then, select the cells you want to print and proceed with printing as usual. Don’t forget to re-hide the rows or columns after you’ve printed!